THE FOREWORD
By the Archbishop. The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 2
ACKNOWLEDGEMENTS
The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 3
PREAMBLE
Whereas:
Inspired by the Holy Spirit,
And Whereas:
This Constitution is a tool to guide and direct the members to walk on the tried and tested road of the Saints, Apostles, Prophets and Martyrs, especially the cherished Bernard Mizeki of Africa.
And Whereas:
Touched by the life and commitment of Bernard Mizeki, members should pursue a common goal, of following God’s Mission and Ministry.
Now therefore:
This Constitution is an aid of helping men to know Jesus clearly; love him and follow him, so as to change the world into the God’s Kingdom. The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 4
TABLE OF CONTENTS
1.
NAME.
2.
VISION.
3.
AIMS AND OBJECTIVES.
4.
THE CHARACTER OF THE GUILD.
5.
THE WORSHIP SERVICE.
6.
THE GUILD’S PRAYER.
7.
HEAD QUARTERS.
8.
MEMBERSHIP.
9.
THE RIGHTS, DUTIES AND OBLIGATIONS OF MEMBERS.
10.
THE SUSPENSION OF MEMBERSHIP.
11.
THE TERMINATION OF MEMBERSHIP.
12.
MEMBERSHIP FEES.
13.
FINANCE.
14.
THE SOUCRCES OF FUNDING.
15.
LEVELS OF THE GUILD.
16.
THE STRUCTURE OF THE GUILD.
17.
THE POWERS AND AUTHORITY OF PROVINCIAL CONFERENCE.
18.
THE PROVINCIAL COUNCIL MEETINGS.
19.
THE PROVINCIAL EXECUTIVE COMMITTEE.
20.
THE COMPOSITION OF THE PROVINCIAL EXECUTIVE COMMITTEE.
21.
THE ELECTIONS OF THE PROVINCIAL EXECUTIVE COMMITTEE.
22.
THE ROLES, DUTIES AND FUNCTIONS OF PROVINCIAL EXECUTIVE COMMITTEE
MEMBERS.
23.
THE POWERS AND AUTHORITY OF DIOSECAN CONFERENCE.
24.
THE DIOCESAN COUNCIL MEETINGS.
25.
THE DIOCESAN EXECUTIVE COMMITTEE.
26.
THE COMPOSITION OF THE DIOCESAN EXECUTIVE COMMITTEE.
27.
THE ELECTION OF THE DIOCESAN EXECUTIVE COMMITTEE.
28.
THE ROLES, DUTIES AND FUNCTIONS OF DIOCESAN EXECUTIVE COMMITTEE
MEMBERS.
29.
THE DIOCESAN PATRON.
30.
THE POWERS AND AUTHORITY OF ARCHDEACONRY/ CLUSTER/ REGIONAL
CONFERENCE. The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 5
31.
THE ARCHDEACONRY/ CLUSTER/ REGIONAL COUNCIL MEETINGS.
32.
THE EXECUTIVE COMMITTEE.
33.
THE COMPOSITION OF ARCHDEACONRY/ CLUSTER/ REGIONAL EXECUTIVE
COMMITTEE.
34.
THE ELECTIONS OF THE ARCHDEACONRY/ CLUSTER/REGIONAL EXECUTIVE
COMMITTEE.
35.
THE ROLES, DUTIES AND FUNCTIONS OF ARCHDEACONRY/CLUSTER/REGIONAL
EXECUTIVE COMMITTEE MEMBERS.
36.
THE ARCHDEACONRY/CLUSTER/REGIONAL PATRON.
37.
THE POWERS AND AUTHORITY OF PARISH CONFERENCE.
38.
THE PARISH COUNCIL MEETINGS.
39.
THE PARISH EXECUTIVE COMMITTEE.
40.
THE COMPOSITION OF THE PATISH EXECUTIVE COMMITTEE.
41.
ELECTIONS OF THE PARISH EXECUTIVE COMMITTEE.
42.
THE ROLES, DUTIES AND FUNCTIONS OF PARISH EXECUTIVE COMMITTEE.
43.
THE PARISH PATRON.
44.
THE CONSTITUTION.
45.
UNIFORM.
46.
DISCIPLINE.
47.
GENERAL PROVISIONS.
48.
DISSOLUTION.
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1. NAME
The name of the organisation is: "St. Bernard Mizeki Men’s Guild", hereafter referred to as "The Guild".
1.1 The logo and the colours of the Guild are as described in clause 46
2. VISION
St Bernard Mizeki is a Christ-centered Men’s Guild within the Anglican Church of Southern Africa, called to:
2.1 Ensure that young men stay pure and obey the word of God.
2.2 Carry out Christ’s work of peace and reconciliation in the world
2.3 Represent Christ and his church at all times.
2.4 Take its place in the life, worship and governance in the church.
2.5 Know, love and follow Jesus, so as to change the world into the Kingdom of God.
2.6 Proclaim the Kingdom of God as manifested in Jesus Christ.
3. AIMS AND OBJECTIVES
3.1 To promote and encourage the participation and nurturing of men’s leadership in the life of
the church.
3.2 To encourage the participation and nurturing of boys in the life of the Church
3.3 To encourage the Bible Study and Faith.
3.4 To practice stewardship.
3.5 To Undertake visitations, seeking out the sick, and practicing the ministry of healing
3.6 To be involved in the affairs of the community
3.7 To promote fellowship amongst God’s people
3.8 To Imitate Christ daily.
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4. THE CHARACTER OF THE GUILD
4.1 It is a men’s Guild.
4.2 Membership at all levels of the Guild shall be opened to all men in the Anglican Church of
Southern Africa (ACSA) without regard to race or colour.
4.3 The Guild’s constitution, its policies, procedures and guidelines shall be consistent with the
Canons, Acts and Policies of Anglican Church of Southern Africa.
5. THE WORSHIP SERVICE
The guild services, while being faithful to the spirit of our cherished Anglican tradition shall seek to express the rich African spiritual heritage, and help members to be rooted in Christ, and be connected with the realities and daily needs of the people.
6. THE GUILD’S PRAYER
It shall read as follows:
"Lord of all nations, by the conversion of Bernard Mizeki
You raised up from the people of Africa, a Missionary faithful even unto death:
Fill us your people with love in the face of hatred and fear, and make us ready to live and die for the name of Jesus; who is alive and reigns with you and the Holy Spirit
One God, now and for ever. Amen."
7
. HEAD QUARTERS
7.1
The seat of the Provincial Office shall be determined by the Provincial Council Meeting from
time to time.
8. MEMBERSHIP
8.1 Membership of the Guild shall be open to all men who are in good standing in the Anglican
Church of Southern Africa;
8.2 Applications for membership shall be considered by the Parish Executive Committee where
such exists, and by the Archdeaconry/Cluster/Regional Executive Committee, if there is no
Parish structure.
8.3 The Parish Executive Committee, the Archdeaconry/Cluster/Regional Executive may accept
or refuse any application for membership provided such acceptance or refusal shall be
subject to review by the next higher level/structure of the Guild. The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 8
8.4 Membership cards shall be issued to registered members and to persons whose application
for membership has been accepted.
8.5 The age limit for admission of members shall be at the discretion of the Dioceses which
shall be decided by the Diocesan Conference;
8.6 Prospective members shall serve a probation period of at least six (6) months;
9. THE RIGHTS, DUTIES AND OBLIGATIONS OF MEMBERS
9.1 A member of the Guild is entitled to:
9.1.1 Take a full and active part in the discussion, formulation and implementation of the policies and decisions of the Guild.
9.1.2 Receive and be informed on all aspects of the Guild and its activities.
9.1.3 Take part in elections, and be elected or appointed to the Guild’s structures and committees.
9.2 Members ought to:
9.2.1 Commit themselves as followers of Christ Jesus;
9.2.2 Come together every week for corporate worship, work, and prayers;
9.2.3 Give generously for the spread of Kingdom of God;
9.2.4 Attend special worship services and Guild activities;
9.2.5 Uphold the 18th of June as the anniversary of St Bernard Mizeki.
9.3 A member is encouraged to:
9.3.1 Put aside time to come to God in personal daily prayer.
9.3.2 Be regular in a prayerful reading and study of the Bible;
9.3.3 Follow Christ Jesus daily and speak about him openly as the Lord whom they know;
9.3.4 Be witness to the Lord Jesus through his word and the Holy Spirit;
9.3.5 Be God’s witnesses by example and discipline;
9.3.6 Bring others to the knowledge of the Lord;
9.3.7 Avoid the abuse of alcohol and drugs;
9.3.8 Receive Eucharist frequently.
9.3.9 Work for justice, peace and reconciliation;
9.3.10 Uphold the Christian standard of marriage;
9.3.11 Bring up children to the love and service of the Lord;
9.3.12 Give money to God’s work;
9.3.13 Be of service to the church and in the community;
9.3.14 Live a life marked by simplicity and self-denial.
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10. THE SUSPENSION OF MEMBERSHIP
Subject to clause 46 underneath membership may be suspended through:
10.1 A temporal/ precautionary suspension, when disciplinary proceedings are envisaged.
10.2 A sanction emanating from a disciplinary hearing
11. THE TERMINATION OF MEMBERSHIP
Membership shall be terminated by:
11.1 Resignation;
11.2 Failure to be a member in good standing with ACSA;
11.3 Found guilty of committing an act or omission which puts the Guild into disrepute;
11.4 Failure to attend three consecutive Guild worship services, or activities without an
apology
11.5 Death;
12. MEMBERSHIP FEES
12.1 The registered and new members shall pay an annual membership fees as determined by
the Guild’s Provincial Conference.
12.2 The non-earning members or those on reduced incomes may pay such fees as are
determined by the Provincial Conference.
12.3 The member’s annual membership fees shall be paid on or before 18 June of each
calendar year.
13. FINANCE
13.1 The Guild shall be responsible for the management of its Finances
13.2 The Financial resources of the Guild shall be disbursed according to and in line with
the aims and objectives of the Guild.
13.3 The Financial reports must be presented at Provincial, Diocesan, Archdeaconry/ Cluster/
Region (where applicable) and at Parish Conferences,
13.4 The Financial reports must also be presented at Provincial, Diocesan, Archdeaconry/
Cluster/ Region (where applicable) and at Parish Council meetings.
13.5 The Financial reports must also be presented at Provincial, Diocesan, Archdeaconry/
13.6 Cluster/ Region (where applicable) and at Parish Executive Committee Meetings.
13.7 At the Parish level the Parish Executive Committee may present a financial report at the
vestry meeting
14. THE SOUCRCES OF FUNDING
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The Guild shall raise funds in the following manner;
14.1 Membership fees.
14.2 Donations.
14.3 Fees charged at the Guild’s Functions.
14.4 Levies charged on members
14.5 Fundraising
14.6 Penalties
15. THE LEVELS OF THE GUILD.
15.1 St Bernard Mizeki is a Provincial Guild which is constituted by the following levels:
15.1.1 Province
15.1.2 Dioceses
15.1.3 Archdeaconries/ Clusters/ Regions
15.1.4 Parishes
16. THE STRUCTURE OF THE GUILD.
16.1 The Guild shall consist of the following structures:
16.1.1 The Provincial Conference, the Provincial Council and the Provincial Executive Committee.
16.1.2 The Diocesan Conference, Diocesan Council and the Diocesan Executive Committee.
16.1.3 The Archdeaconry/ Cluster/ Regional Conference, the Archdeaconry/ Cluster/ Regional Council and the Archdeaconry/Cluster/ Regional Executive Committee.
16.1.4 The Parish Conference, the Parish Council and the Parish Executive Committee.
17. THE POWERS AND AUTHORITY OF PROVINCIAL CONFERENCE
17.1 It shall be the supreme policy making structure of the Guild.
17.2 It shall be convened by the Provincial Executive Committee
every three years at a place and venue decided upon by Council
17.3 It shall be authorised to elect the Provincial Executive Committee
17.4 It shall decide and determine the policy, program and the constitution of the Guild.
17.5 It shall determine its own procedures in accordance with democratic principles and
consensus
17.6 Voting on key questions and election shall require a two-third majority and shall be by
show of hands. It shall be under exceptional circumstances that a secret ballot should be
allowed.
17.7 The Provincial Conference shall be constituted by at least two-thirds of the voting
delegates from dioceses in good standing. The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 11
17.8 Other delegates to the Provincial Conference shall be ten Provincial Executive
Committee members and the members.
17.9 The Provincial Executive Committee shall invite ordinary members and other people to
the Conference
17.10 The invited members shall participate and may not vote in the conference
17.11 The Provincial Executive Committee shall undertake Conference preparatory work and
shall circulate conference information in advance.
17.12 It shall receive and discuss the Secretary’s state of the Guild’s address, which shall
include among others, a detailed report on the work and activities of the Leadership,
Management and Administration, Chaplaincy, Communications, Social Development
Programs, Training and Development Programs and Legal Advisory Services, as well as
the Treasurer’s report.
17.13 It shall consider motions submitted by Provincial Council, Provincial Executive
Committee, Dioceses and delegates.
17.14 Such motions shall be submitted to the Secretary General 2 months before
Conference.
17.15 It shall consider motions and matters submitted or referred by the Liaison Bishop and/or
Synod of Bishops or Provincial Synod.
17.16 The PEXCO may call a Special Provincial Conference when required to do so. Such a
Special Conference shall have the same authority and status as the ordinary Provincial
Conference
18. THE PROVINCIAL COUNCIL MEETINGS
18.1 It shall serve as a consultative structure of the Guild.
18.2 It shall be constituted by Provincial and Diocesan executive committees.
18.3 At a simple majority of Dioceses in good standing shall be present at the Council meeting
to constitute a quorum.
18.4 It shall be the Guild’s highest structure in between Provincial Conferences.
18.5 It will meet at such times and at a venue as the Provincial Executive Committee shall
determine.
18.6 Subject to conference directives shall determine and review the policies, activities and
programs of the Guild
18.7 It shall receive and discuss reports of the Provincial Executive Committee.
18.8 It shall have the right to rectify, alter or rescind any decision taken by PEXCO or any
Diocese except for those decisions which were regarded as urgent and those ordinarily
resides within the authority of the Provincial Executive Committee
18.9 It shall have the authority to discuss any issue it deems necessary taking into account
policies and directives of the Provincial Conference
18.10 It shall fill vacancies that have arisen in the Provincial Executive Committee as
recommended by PEXCO
18.11 It shall consider matters referred to it by conference
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18.12 It may discuss whatever issue or matter that in its view shall bring growth to the Guild
19. THE PROVINCIAL EXECUTIVE COMMITTEE
19.1 The Archbishop shall be the Patron of the Guild
19.2 The Provincial Executive Committee shall be the highest structure in between Provincial
Council Meetings.
19.3 It shall be elected at the Provincial Conference once every three years.
19.4 It shall carry out the decisions and instructions of the Provincial Conference and the
Provincial Council Meetings
19.5 It shall issue and send directives and instructions to and receive reports from Dioceses
19.6 It shall supervise and direct the work of the Guild in all its structures at all levels
including Dioceses, Archdeaconries/ Clusters/ Regions and Parishes
19.7 It shall ensure that all structures at all levels function effectively
19.8 It shall execute and carry out all other work delegated by the Provincial Conference.
19.9 It shall, when there is a vacancy in the Executive Committee recommend a replacement
to the Provincial Council Meeting.
19.10 The quorum for meetings of the PEXCO shall be by simple majority.
19.11 It shall meet at such times and venues as PEXCO shall determine.
19.12 It shall be accountable for the finances of the Guild to Provincial conference and
Provincial Council Meetings.
19.13 It shall in supervising the work of Dioceses and other lower structures of the Guild,
suspend, dissolve and re-launch any Executive Committee at any level of the Guild when
necessary, subject to directives from the Provincial Conference. A suspension of a
DEXCO or any other structure shall not exceed a period of six (6) months. Elections for a
dissolved DEXCO or any other structure shall be called within six months from
dissolution. PEXCO may appoint an interim structure during the period of suspension or
dissolution of the Executive Committee to fulfil the functions of such a structure.
20. THE COMPOSITION OF THE PROVINCIAL EXECUTIVE COMMITTEE
20.1 It shall be constituted as follows:
20.1.1 The President
, who shall be an ordained priest
20.1.2 The Chairman
, who shall be a layman
20.1.3 The Secretary General
, who shall be a layman
20.1.4 The Deputy Secretary General
, who shall be a layman
20.1.5 The Treasurer
, who shall be layman with financial expertise
20.1.6 The Chaplain
, who shall be an ordained priest
20.1.7 The Communication Officer
20.1.8 The Social Development Officer
20.1.9 The Training and Development Officer
20.1.10 The Legal Advisor
, who shall be a layman with legal expertise
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21. THE ELECTION OF THE PROVINCIAL EXECUTIVE COMMITTEE
21.1 The Provincial Executive committee shall subject to clause 17.6 above be elected, by show
of hands at the Provincial Conference and shall hold office for three years.
21.2 A person shall be a member in good standing to be eligible for nomination and election to
the Provincial Executive Committee.
21.3 The delegates at the Provincial conference shall have the right to nominate any member in
good standing for any position and in such an event, the Electoral Officer shall ask for
seconders to the nomination. If such nomination is seconded, then such nomination must be
regarded as having been duly seconded, in which event the name of such nominee shall
compete with other names if any. However if nomination fails to secure a seconder such
nomination shall fall away.
21.4 Each delegate shall vote once
21.5 If any Diocesan Executive committee member is elected to PEXCO, such a member shall
vacate any Diocesan position.
21.6 Members of the Executive shall be elected for a three year term at a Provincial Conference
and shall be eligible for re-election for no more than one (1) consecutive term in the
Executive Committee.
22. THE ROLES, DUTIES AND FUNCTIONS OF PROVINCIAL EXECUTIVE COMMITTEE MEMBERS
a) The President
1) Shall be the head of the Guild.
2) Shall make pronouncements for and on behalf of the Guild outlining and explaining its constitution, policy, rules, orders and activities.
3) Shall preside over executive committee meetings
4) Shall together with Chairman oversee discipline in the Guild.
5) Subject to PEXCO directions, shall represent the Guild in ACSA structures.
b) The Chairman
1) Shall chair Conference and Council meetings;
2) Shall be the custodian of the policies adopted and decisions taken by the Provincial Conference and Council subject to directives from PEXCO
3) Shall oversee discipline together with the President.
4) Shall nurture and build relations with other Guilds
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5) In the absence of the President shall assume the functions of the President.
6) Shall serve as a signatory of the Guild.
7) Shall operate a bank account together with the Secretary and Treasurer
c) The Secretary General
1) The Secretary General shall be the Chief administrative officer of the Guild.
2) Shall communicate all decisions of the Guild in regard to the Provincial Conference, the Provincial Council meetings, and the Provincial Executive Committee meetings.
3) Shall ensure the safe keeping of all records of Provincial Conference, Provincial Council meetings and Provincial Executive Committees.
4) Shall record the minutes of the meetings
5) Shall prepare and present to Provincial Conference a comprehensive statement on the state of the Guild.
6) Shall coordinate the work of portfolios subject to directions from PEXCO
7) Shall serve as the Chairman of the Guild in the absence of the Chairman.
8) Shall serve as the President of the Guild in the absence of the President and Chairman.
9) Shall operate a bank account together with the Chairman and Treasurer.
10) Shall serve as a signatory of the Guild at Provincial level.
d) The Deputy Secretary General.
1) The Deputy Secretary General shall assist the secretary General, deputise for him when necessary and carry out functions entrusted to him by the Secretary General and or PEXCO.
e) The Treasurer
Subject to directions and instructions from PEXCO, PCM and conference:
1) Shall receive and bank money on behalf of the Guild
2) Shall be the custodian of the funds and property of the Guild.
3) Shall operate a bank account together with the Chairman and Secretary General.
4) Shall serve as a signatory of the Guild.
5) Shall keep such books of account as may be necessary to record clearly the financial position of the Guild.
6) Shall submit to the Provincial Conference a report showing the income and expenditure account and balance sheet of the Guild for the period since previous Provincial Conference.
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7) Shall submit periodic financial reports to PEXCO and Provincial Council Meetings
8) Shall prepare annual budget in consultation with the Executive Committee.
9) Shall coordinate fund raising activities for the Guild.
f) The Chaplain
1) Is the spiritual source of the Guild.
2) Shall guide and lead all members in prayer
3) Shall be responsible for the spiritual training and development of all members
4) Shall conduct theological research.
5) Shall subject to 22 (i) above intervene and mediate when there is potential conflict within and amongst Guild members.
g) The Communications Officer
1) Shall coordinate communications, public relations and media functions of the Guild.
2) Shall conduct research
h) The Social Development Officer
1) Shall coordinate development and social responsibility projects of the Guild
i) The Training and Development Officer
1) Shall coordinate training, empowerment and capacity building program of the Guild.
j) The Legal Advisor
1) Shall advise the Guild on legal matters.
23. THE POWERS AND AUTHORITY OF DIOSECAN CONFERENCE
23.1 The Diocesan Conference shall be convened by the Diocesan Executive Committee
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every three years at a place and a venue decided upon by Council
23.2 The Diocesan Conference meetings shall not coincide with the Provincial Archdeaconry
and Diocesan meetings and other Diocesan meetings and engagements.
23.3 It shall be authorised to elect the Diocesan Executive Committee
23.4 It shall decide and determine the activities and programs of the Guild.
23.5 It shall determine its own procedures in accordance with democratic principles and
consensus .
23.6 Voting on key questions and elections shall require a two thirds majority and shall be by
show of hands. It shall be under exceptional circumstances that a secret ballot should be
allowed.
23.7 The Diocesan Conference shall be constituted by at least two thirds of the voting
delegates from Archdeaconries/ Clusters/ Regions in good standing.
23.8 Other delegates to the Diocesan Conference shall be ten Diocesan Executive committee
members.
23.9 The Diocesan executive committee shall invite ordinary members and other people to the
Conference
23.10 The invited members shall participate and shall not vote in the conference
23.11 The Diocesan Executive Committee shall undertake Conference preparatory work and
shall circulate conference information in advance to Archdeaconries/ Clusters/ Regions.
23.12 It shall receive and discuss the Secretary’s state of the Guild address which shall include
among others, a detailed report on the work and activities of the leadership, management
and administration, Chaplaincy, Communications, Social Development programs,
training and development programs, communications and legal advisory services, as well
as the Treasurer’s report.
23.13 It shall consider motions submitted by Diocesan Council meeting, Diocesan
Executive committee meetings, Archdeaconries/ Clusters/ Regions and delegates. Such
motions shall be submitted to the Secretary two months before the Conference.
23.14 The DEXCO may call a Special Diocesan Conference when required to do so .Such a
Special Conference shall have the same authority and status as the ordinary Diocesan
Conference.
24. THE DIOCESAN COUNCIL MEETINGS
24.1 It shall be constituted by Diocesan executive committee members and Archdeaconries/
Clusters/ Regional executive committees.
24.2 At least a simply majority of Archdeaconries/ Cluster/ Regions in good standing shall be
present to constitute a quorum
24.3 It shall be the Guilds highest structure in between Diocesan Conferences
24.4 It shall meet at such times and at a venue as the Diocesan Executive Committee shall
determine.
24.5 Subject to conference directives, shall determine and review the programs and activities a
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of the Guild
24.6 It shall receive and discuss reports of the Diocesan Executive Committee
24.7 It shall have the right to rectify, alter or rescind any decision taken by DEXCO or any
Archdeaconries/ Cluster/ Region except for those decisions which were regarded as
urgent and those ordinarily resides within the authority of the Diocesan Executive
Committee
24.8 It shall have the authority to discuss any issue it deems necessary taking into account
programs and directives of the Diocesan conference
24.9 It shall fill vacancies that have arisen in the Diocesan Executive Committee as
recommended by DEXCO
24.10 It shall consider matters referred to it by conference.
24.11 It may discuss whatever issue or matter that in its view will bring growth to the Guild
24.12 It shall serve as the consultative structure of the Guild.
25. THE DIOCESAN EXECUTIVE COMMITTEE
25.1 The Diocesan Executive committee shall be the highest structure in between Diocesan
Council meetings
25.2 It shall be elected at Diocesan conference once every three years.
25.3 It shall carry out the decisions and instructions of the Diocesan conference and the
Diocesan council meetings
25.4 It shall issue and send directives and instructions to and receive reports from
Archdeaconries/ Cluster/ Regions
25.5 It shall supervise and direct the work of the Guild and all its structures at Dioceses,
Archdeaconries/ Clusters/ Regions and Parishes
25.6 It shall ensure that all structures at Diocesan level, Archdeaconries and Parishes function
effectively
25.7 It shall execute and carry out all other work delegated by the Diocesan conference.
25.8 It shall when there is a vacancy in the Executive Committee recommend to the
DCM.
25.9 The quorum for meetings of the DEXCO shall be by simply majority.
25.10 It shall meet at such times and venues as DEXCO shall determine.
25.11 It shall be accountable for the finances of the Guild to Diocesan conference and Diocesan
Council meetings.
25.12 It shall in supervising the work of Archdeaconries and Parishes of the Guild, suspend,
dissolve and re-launch any executive committee of the Archdeaconry and Parishes of the
Guild when necessary, subject to directives from the Diocesan conference. A suspension
of an Archdeaconry or Parish shall not exceed a period of six (6) months. Elections for a
dissolved Archdeaconry or Parish shall be called within six months from dissolution.
DEXCO may appoint an interim structure during the period of suspension or dissolution The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 18
of the executive committee to fulfil the functions of such a structure. The suspended or
dissolved structure shall have a right of appeal to PEXCO.
26. THE COMPOSITION OF THE DIOCESAN EXECUTIVE COMMITTEE
26.1 It shall be constituted as follows:
1) The President, who shall be an ordained priest
2) The Chairman, who shall be a layman
3) The Secretary, who shall be a layman
4) The Deputy Secretary, who shall be a layman
5) The Treasurer, who shall be a layman with financial expertise
6) The Chaplain, who shall be an ordained priest
7) The Communications Officer
8) The Social Development Officer
9) The Training and development officer
10) The Legal Advisor, who shall be a layman with legal expertise
27. THE ELECTIONS OF THE DIOCESAN EXECUTIVE COMMITTEE
27.1 The Diocesan Executive committee shall subject to clause 23.6 above be elected, by
show of hands at the Diocesan Conference and shall hold office for three years.
27.2 A person shall be a member in good standing to be eligible for nomination and election
to the Diocesan executive committee.
27.3 The delegates at the Diocesan conference shall have the right to nominate any member in
good standing for any position and in such an event, the Electoral officer shall ask for
seconders to the nomination. If such nomination is seconded, then such nomination must
be regarded as having been duly seconded, in which event the name of such nominee
shall compete with other names if any. However if nomination fails to secure a seconder
such nomination shall fall away.
27.4 Each delegate shall vote once.
27.5 If any Archdeaconry/ Cluster/ Regional Executive committee member is elected to
DEXCO, such a member shall vacate the Archdeaconry/ Cluster/ Regional position.
27.6 Members of the Executive shall be elected for a three year term at a Diocesan
Conference and shall be eligible for re-election for no more than one (1) consecutive
term in the executive committee.
28. THE ROLES, DUTIES AND FUNCTIONS OF DIOCESAN EXECUTIVE COMMITTEE MEMBERS
The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 19
a) The President
1) Shall be the head of the Guild.
2) Shall make pronouncements for and on behalf of the Guild outlining and explaining its constitution, policies, rules, orders and activities.
3) Shall preside over executive committee meetings
4) Shall together with the Chairman oversee discipline in the Guild.
5) Subject to DEXCO directions shall represent Guild in other ACSA structure at the Diocesan level.
b) The Chairman
1) Shall chair Council and Conference meetings;
2) Shall be the custodian of the policies adopted and decisions taken by the Provincial
Conference and Council subject to directives from PEXCO
3) Shall oversee discipline together with the President
4) Shall nurture and build relations with other Guilds
5) In the absence of the President shall assume the functions of the President.
6) Shall serve as a signatory of the Guild.
7) Shall operate a bank account together with Secretary and Treasurer
c) The Secretary
1) Shall communicate all decisions of the Guild.
2) Shall ensure the safe keeping of all records of the Diocesan Conference, Diocesan Council
meetings and Diocesan Executive committees meetings.
3) Shall record the minutes of the meetings
4) Shall prepare and present to Diocesan Conference a comprehensive statement on the state of
the Guild.
5) Shall operate a bank account together with the chairman and treasurer
6) Shall coordinate the work of portfolios subject to PEXCO directives
7) Shall serve as the chairman of the Guild in the absence of the chairman.
8) Shall serve as the President of the Guild in the absence of the President and Chairman.
9) Shall be a signatory of the Guild at the Diocese level.
d) The Deputy Secretary
1) The Deputy Secretary shall assist the secretary, deputise for him when necessary and carry out functions entrusted to him by the secretary and or DEXCO.
e) The Treasurer
Subject to directions from DEXCO: The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 20
1) Shall receive and bank money on behalf of the guild.
2) Shall be the custodian of the funds and property of the Guild.
3) Shall operate a banking account together with the Chairman and the Secretary.
4) Shall keep books of account as may be necessary, to record clearly the financial position of the Guild.
5) Shall submit to the Diocesan conference a report showing the income and expenditure account and balance sheet of the Guild for the period since previous diocesan conference.
6) Shall submit periodic financial reports to DEXCO and Diocesan Council Meetings
7) Shall prepare annual budget in consultation with the Diocesan Executive Committee
8) Shall coordinate fund raising activities for the Guild.
9) Shall serve as a signatory of the Guild
f) The Chaplain
1) Is the spiritual source of the Guild.
2) Shall guide and lead all members in prayer
3) Shall be responsible for the spiritual training and development of all members
4) Shall conduct theological research
5) Shall intervene and mediate when there is potential conflict within and amongst the Guild members.
g) The Communications Officer
1) Shall coordinate communications, public relations and media functions of the Guild.
2) Shall conduct research
h) The Social Development Officer
1) Shall coordinate development and social responsibility projects of the Guild
i) The Training and Development Officer
1) Shall coordinate training, empowerment and capacity building programs of the Guild.
j) The Legal Advisor
1) Shall advise the Guild on legal matters.
29. THE DIOCESAN PATRON
The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 21
29.1 The Bishop shall be the Patron of the guild at the Diocesan level.
29.2 He/ She may attend any meetings called
29.3 He/ She may call the Executive Committee and or Diocesan Council meetings when need
arise.
29.4 He/ She shall be invited to attend the Diocesan Conference
30. THE POWERS AND AUTHORITY OF ARCHDEACONRY/ CLUSTER/ REGIONAL
CONFERENCE
30.1.1 The Archdeaconry/ Cluster/ Regional Conference shall be convened by the Archdeaconry/Cluster/ Regional Executive Committee every two years
30.2 The Archdeaconry conference meetings shall not coincide with any Diocesan meetings.
30.3 It shall be authorised to elect the Archdeaconry/ Cluster/ Regional Executive Committee
30.4 It shall decide and determine the activities and programs of the Guild.
30.5 It shall determine its own procedures in accordance with democratic principles and
consensus
30.6 Voting on key questions and elections shall require a two thirds majority and shall be by
show of hands. It shall be under exceptional circumstances that a secret ballot should be
allowed.
30.7 The Archdeaconry/ Cluster/ Regional conference shall be constituted by at least two
thirds of the delegates from Parishes in good standing.
30.8 Other delegates to Archdeaconry/ Cluster/ Regional conference shall be nine
Archdeaconry/ Cluster/ Regional Executive Committee members.
30.9 The Archdeaconry/ Cluster/ Regional Executive Committee may invite ordinary
members and other people to the conference
30.10 The invited members shall participate and may not vote in the Conference
30.11 The Archdeaconry/ Cluster/ Regional Executive Committee shall undertake conference
preparatory work and shall circulate conference information in advance
30.12 It shall receive and discuss the Secretary state of the Guild address which shall
include among others, a detailed report on the work and activities of the leadership,
management and administration, Chaplaincy, Communications, Social Development
programs, training and development programs, communications and legal advisory
services, as well as the treasurer’s report
30.13 It shall consider motions submitted by Archdeaconry/ Cluster/ Regional Council
meeting, Archdeaconry/ Cluster/ Regional executive committee meetings, Parish
Executive Committee and delegates.
30.14 Such motion shall be submitted to the Secretary 2 months before Conference
30.15 The Archdeaconry/ Cluster/ Regional may call a Special Conference when required to do
so .Such a Special Conference will have the same authority and status as the ordinary The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 22
Archdeaconry/ Cluster/ Regional Conference.
31. THE ARCHDEACONRY/ CLUSTER/ REGIONAL COUNCIL MEETINGS
31.1 It shall be constituted by Archdeaconry/ Cluster/ Regional executive committee and
Parish Executive Committees.
31.2 A simple majority of the Parish Executive Committees must be present to constitute a
quorum
31.3 It shall be the Guilds highest structure in between Archdeaconry/ Cluster/ Regional
conferences
31.4 It shall meet at such times and at a venue as the executive shall determine.
31.5 Subject to Conference directives, shall determine and review the activities and programs
of the Guild
31.6 It shall receive and discuss reports of the Archdeaconry/ Cluster/ Regional executive
committee
31.7 It shall have the right to rectify, alter or rescind any decision taken by Archdeaconry/
Cluster/ Regional Executive Committee or any Parish except for those decisions which
were regarded as urgent and those ordinarily resides within the authority of the
Archdeaconry/ Cluster/ Regional executive committee
31.8 It shall have the authority to discuss any issue it deems necessary taking into account
activities and directives of the Archdeaconry/ Cluster/ Regional conference
31.9 It shall fill vacancies that have arisen in the Archdeaconry/ Cluster/ Regional Executive
Committee as recommended by Archdeaconry/ Cluster/ Regional Executive Committee
31.10 It shall consider matters referred to it by conference
31.11 It shall discuss whatever issue or matter that in its view will bring growth to the Guild
32. THE ARCHDEACONRY/ CLUSTER/ REGIONAL EXECUTIVE COMMITTEE
32.1 The Archdeaconry/ Cluster/ Regional Executive committee shall be the highest structure
in between provincial councils
32.2 It shall be elected at Archdeaconry/ Cluster/ Regional Conference once every two
years.
32.3 It shall carry out the decisions and instructions of the Diocesan Conference and the
Archdeaconry/ Cluster/ Regional council meetings
32.4 It shall issue and send directives and instructions to and receive reports from Parishes
32.5 It shall supervise and direct the work of the Guild and all its structures at Archdeaconry/
Cluster/ Regional and Parish level
32.6 It shall ensure that all structures at Archdeaconry and Parish levels function effectively
The Provincial Constitution of St Bernard Mizeki Men’s Guild
Page 23
32.7 It shall execute and carry out all other work delegated by the Archdeaconry/ Cluster/
Regional conference.
32.8 It shall, when there is a vacancy in the Executive recommend a replacement to the
Archdeaconry/Cluster/Regional Council Meeting.
32.9 The quorum for meetings of the Archdeaconry/ Cluster/ Regional Executive Committee
shall be a simple majority.
32.10 It shall meet at such times and venues as Archdeaconry/ Cluster/ Regional Executive
Committee shall determine.
32.11 It shall be accountable for the finances of the Guild to Archdeaconry/ Cluster/ Regional
Conference and Archdeaconry/ Cluster/ Regional Council meetings.
33. THE COMPOSITION OF THE ARCHDEACONRY/ CLUSTER/ REGIONAL EXECUTIVE COMMITTEE
33.1 It shall be constituted as follows:
1) The President, who shall be an ordained priest.
2) The Chairman, who shall be a layman.
3) The Secretary, who shall be layman.
4) The Deputy Secretary, who shall be layman.
5) The Treasurer, who shall be layman with financial knowledge.
6) The Chaplain, who shall be an ordained priest.
7) The Communication Officer
8) The Social Development Officer.
9) The Training and Development Officer.
34. THE ELECTIONS OF THE ARCHDEACONRY/ CLUSTER/ REGIONAL EXECUTIVE COMMITTEE
34.1 The Archdeaconry/ Cluster/ Regional Executive committee shall subject to clause 30.6
above be elected by show of hands by the Archdeaconry/ Cluster/ Regional conference
and shall hold office for two years.
34.2 A person shall be a member in good standing to be eligible for nomination and election to
the Archdeaconry/ Cluster/ Regional Executive Committee.
34.3 Delegates at the Archdeaconry/ Cluster/ Regional Conference shall have the right to
nominate any member in good standing for any position and in such an event, the
Electoral Officer shall ask for seconders to the nomination. If such nomination is
seconded, then such nomination must be regarded as having been duly seconded, in which
event the name of such nominee shall compete with other names if any. However if The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 24
nomination fails to secure a seconder such nomination shall fall away.
34.4 Each delegate shall vote once
34.5 If any Archdeaconry/ Cluster/ Regional Executive committee member is elected to
Diocesan Executive Committee, such member shall vacate the Archdeaconry/ Cluster/
Regional position.
34.6 The members of the Executive shall be elected for a two year term at an Archdeaconry/
Cluster/ Regional Conference and shall eligible for re-election for no more than one (1)
consecutive term in the executive committee.
35. THE ROLES, DUTIES AND FUNCTIONS OF ARCHDEACONRY/ CLUSTER/ REGIONAL EXECUTIVE COMMITTEE MEMBERS
a) The President
1) Shall be the head of the Guild.
2) Make pronouncements for and on behalf of the Guild outlining and explaining its policy,
Programs and activities.
3) Shall preside over Executive Committee meetings
4) Shall be together with Chairman oversee discipline in the Guild.
b) The Chairman
1) Shall chair Council and Conference meetings;
2) Shall be the custodian of the policies adopted and decisions taken by the Archdeaconry/
Cluster/Regional Conference; subject to Archdeaconry/ Cluster/ Regional Executive
committee directives
3) Shall oversee discipline together with the President
4) Shall nurture and build relations with other Guilds
5) In the absence of the President shall assume the functions of the President.
6) Shall serve as a signatory of the Guild.
7) Shall operate a bank account together with Secretary and Treasurer
c) The Secretary
1) Shall communicate all decisions of the Guild.
2) Shall ensure the safe keeping of all records of Archdeaconry/ Cluster/ Regional conference,
Archdeaconry/ Cluster/ Regional Council meetings and Archdeaconry/ Cluster/ Regional
Executive committees. The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 25
3) Shall record the minutes of the meetings
4) Shall prepare and present to Archdeaconry/ Cluster/ Regional Conference a comprehensive
statement on the state of the Guild.
5) Shall together with the Chairman and Treasurer operate a bank account
6) Shall coordinate the work of portfolios subject to Executive directives
7) Shall report to Archdeaconry/ Cluster/ Regional Council Meetings.
8) Shall serve as the Chairman of the Guild in the absence of the Chairman.
9) Shall be a signatory of the Guild.
d) The Deputy Secretary.
1) The Deputy Secretary shall assist the Secretary, deputise for him when necessary and carry
out functions entrusted to him by the Secretary and or Archdeaconry/ Cluster/ Regional
Executive Committee.
e) The Treasurer
Subject to directions from Archdeaconry/ Cluster/ Regional Executive Committee:
1) Shall receive and bank money on behalf of the Guild
2) Shall be the custodian of the funds and property of the Guild.
3) Shall operate a banking account together with the Chairman and secretary
4) Shall keep such books of account as may be necessary to record clearly the financial
position of the Guild.
5) Submit to the Archdeaconry/ Cluster/ Regional Conference a report showing the income
and expenditure account and balance sheet of the Guild for the period since previous
Archdeaconry/ Cluster/ Regional Conference.
6) Shall submit financial periodic reports to Archdeaconry/ Cluster/ Regional Executive
Committee and Council Meetings
7) Shall prepare annual budget in consultation with the Executive Committee
8) Shall coordinate fund raising activities for the Guild.
9) Shall be a signatory of the Guild.
f) The Chaplain
1) Is the spiritual source of the Guild.
2) Shall guide and lead all members in prayer
3) Shall be responsible for the spiritual training and development of all members
4) Shall conduct theological research
The Provincial Constitution of St Bernard Mizeki Men’s Guild
Page 26
5) Shall subject to 35.1 above intervene and mediate when there is a potential conflict within and amongst Guild members.
g) The Communications Officer
1) Shall coordinate public relations and media functions of the Guild.
h) The Social Development Officer
1) Shall coordinate development and social responsibility projects of the Guild
i) The Training and Development Officer
1) Shall coordinate training, empowerment and capacity building programs of the Guild.
36. THE ARCHDEACONRY / CLUSTER/ REGIONAL PATRON
36.1 The Archdeacon shall be the Patron of the guild at the Archdeaconry level.
36.2 He/ She may attend any meetings called
36.3 He/ She may call the executive committee and or Archdeaconry council meeting when
need arise.
36.4 He/ She shall be invited to attend the Archdeaconry bi-annual conference.
37. THE POWERS AND AUTHORITY OF PARISH CONFERENCE
37.1 The Parish Conference shall be convened by the Parish Executive Committee once a year.
37.2 The Parish conference shall not coincide with the meetings of the upper level
37.3 It shall elect the Parish Executive Committee
37.4 It shall decide and determine the programs and activities of the Guild.
37.5 Voting on key questions and elections shall require a two thirds majority and shall be by
show of hands. It shall under exceptional circumstances that a secret ballot should be
allowed.
37.6 The Parish Conference shall be constituted by two thirds of Parish members in good
standing.
37.7 The Parish Executive Committee may invite other people to the Conference
37.8 The invited members shall participate and may not vote in the Conference
37.9 The Parish Executive Committee shall undertake Conference preparatory work and shall
circulate conference information in advance The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 27
37.10 It shall receive and discuss the Secretary and Treasurer’s reports.
37.11 The Parish Executive Committee may call a Special Conference when required to do so.
Such a Special Conference shall have the same authority and status as the ordinary Parish
Conference
38. THE PARISH COUNCIL MEETINGS
38.1 It shall be constituted by Parish members
38.2 At least a simple majority of the Parish members shall be present to constitute a quorum
38.3 It shall be the Guild’s highest structure in between Parish Conferences.
38.4 It shall meet at least six (6) months after election of the Executive Committee and at a
place and venue as the Executive Committee shall determine.
38.5 It shall review the programs and activities of the Guild
38.6 It shall receive and discuss reports of the Parish executive committee
38.7 It shall have the right to rectify, alter or rescind any decision taken by Parish executive
Committee
38.8 It shall have the authority to discuss any issue it deems necessary taking into account
policies and directives of the Parish conference
38.9 It shall fill vacancies that have arisen in the Parish Executive Committee as
recommended by Parish Executive Committee.
38.10 It shall consider matters referred to it by Conference
38.11 It may discuss whatever issue or matter that in its view will bring growth to the Guild
39. THE PARISH EXECUTIVE COMMITTEE
39.1 It shall be the highest structure in between Councils
39.2 It shall be elected at a Parish Conference once a year.
39.3 It shall carry out the decisions and instructions of the Parish Conference and the Parish
Council meetings
39.4 It shall supervise and direct the work of the Guild at Parish level
39.5 It shall ensure that the Guild functions effectively at the Parish level.
39.6 It shall execute and carry out all other work delegated by the Parish Conference.
39.7 It shall when there is a vacancy in the Executive Committee recommend a replacement
to the Parish Council Meeting.
39.8 The quorum for meetings of the Parish Executive Committee shall by a simple majority.
39.9 It shall meet at such times and venues as Parish Executive Committee shall determine.
39.10 It shall be accountable for the finances of the Guild to the Parish Conference and Parish
Council meetings.
39.11 It shall submit reports to Archdeaconry/Cluster/ Region.
The Provincial Constitution of St Bernard Mizeki Men’s Guild
Page 28
40. THE COMPOSITION OF THE PARISH EXECUTIVE
40.1 It shall be constituted as follows:
1) The President, who shall be a clergy
2) The Chairman, who shall be a layman
3) The Secretary, who shall be layman
4) The Deputy Secretary, who shall be layman
5) The Treasurer, who shall be layman with financial expertise
6) The Chaplain, Who shall be a clergy
7) The Communications Officer, who shall be a layman
8) The Social Development Officer
9) The Training and Development Officer
41. THE ELECTION OF THE PARISH EXECUTIVE
41.1 The Parish Executive committee shall be elected by show of hands.
41.2 A person must be a member in good standing to be eligible for nomination and election
to the Parish Executive Committee.
41.3 The delegates at the Parish Conference shall have the right to nominate any member in
good standing for any position in such an event, the Electoral Officer shall ask for
seconders to the nomination. If such nomination is seconded, then such nomination shall
be regarded as having been duly seconded, in which event the name of such nominee shall
compete with other names if any. However if nomination fails to secure a seconder such
nomination shall fall away.
41.4 Each member shall vote once
41.5 A Parish Executive Committee member may be elected to the Archdeaconry/ Cluster/
Regional Executive Committee.
41.6 Members of the Parish Executive Committee shall be elected for a one year term at a
Parish Conference and shall be eligible for re-election for no more than three (3)
consecutive terms in the Executive Committee.
42. THE ROLES, DUTIES AND FUNCTIONS OF PARISH EXECUTIVE COMMITTEE MEMBERS
a) The President
1) Shall be the head of the Guild.
2) Shall make pronouncements for and on behalf of the Guild outlining and explaining its
programme and activities.
3) Shall preside over executive committee meetings
4) Shall together with the Chairman oversee discipline in the Guild.
The Provincial Constitution of St Bernard Mizeki Men’s Guild
Page 29
b) The Chairman
1) Shall chair Conference and Council meetings.
2) Shall oversee discipline together with the President.
3) Shall nurture and build relations with other Guilds.
4) In the absence of the President shall assume the functions of the President.
5) Shall serve as a signatory of the Guild.
6) Shall operate a bank account together with Secretary and Treasurer.
c) The Secretary
1) Shall communicate all decisions of the Guild.
2) Shall ensure the safe keeping of all records at Parish level.
3) Shall record the minutes of the meetings
4) Shall prepare and present reports to Parish Conference and Parish Council Meetings.
5) Shall coordinate the work of portfolios subject to Executive Committee directives.
6) Shall serve as the chairman of the Guild in the absence of the chairman.
7) Shall operate a bank account together with the chairman and treasurer
d) The Deputy Secretary.
1) The Deputy Secretary shall assist the secretary, deputise for him when necessary and carry
out functions entrusted to him by the secretary and or Parish Executive Committee.
e) The Treasurer
Subject to directions from Parish Executive Committee:
1) Shall receive, bank money on behalf of the Guild
2) Shall be the custodian of the funds and property of the Guild.
3) Shall operate a banking account together with the Chairman and Secretary
4) Shall keep such books of account as may be necessary to record clearly the financial
position of the Guild.
5) Shall submit to the Parish Conference a report showing the income and expenditure account
and balance sheet of the Guild for the period since previous Parish conference.
6) Shall submit financial periodic reports to Parish Executive Committee and Parish Council
Meetings
7) Shall prepare annual budget in consultation with the Parish Executive Committee
8) Shall coordinate fund raising activities for the Guild.
The Provincial Constitution of St Bernard Mizeki Men’s Guild
Page 30
f) The Chaplain
1) Is the spiritual source of the Guild.
2) Shall guide and lead all members in prayer
3) Shall be responsible for the spiritual training and development of all members
4) Shall conduct theological research.
5) Shall subject to 42 (1) above intervene and mediate when there is potential conflict within and amongst Guild members
g) The Communications Officer
1) Shall coordinate public relations and media functions of the Guild.
h) The Social Development Officer
1) Shall be coordinate development and social responsibility projects of the Guild
i) The Training and Development Officer
1) Shall coordinate training, empowerment and capacity building program of the Guild.
43. THE PARISH PATRON
43.1 The Rector or Priest in-charge shall be the Patron of the guild at the Parish level.
43.2 He/ She may attend any meetings called
43.3 He/ She may call the Executive Committee and or Council meetings when need arise.
43.4 He/ She shall be invited to attend the Parish annual Conference
44
. THE CONSTITUTION
44.1 All amendments to the constitution must be approved by the provincial conference. 44.2 The liaison bishop, Synod of Bishops and/or Provincial Synod may suggest amendments to
the constitution.
45. UNIFORM
45.1 It shall be as follows:
a) Waistcoat (purple unitex with five white buttons);
b) White shirt;
The Provincial Constitution of St Bernard Mizeki Men’s Guild
Page 31
c) Black and grey clerical shirt or white shirt with the tie bearing the Guild’s emblem (in case
of the clergy);
d) Black tie with St. Bernard Mizeki Men’s Guild emblem;
e) The Guild’s brooch pin (heart shaped, white edged with gold bindings, St. Bernard Mizeki
written in gold letters, knob Kerrie, a cross and a spear in white);
f) Black blazer;
g) Grey flannel pair of trousers;
h) Black laced shoes;
i) Black socks
45.2 It shall be compulsory for Guild members to be in uniform when attending the Guild
meetings and worship services.
45.3 Members may wear their uniform when attending local worship services, e.g. at funerals
for persons other than Guild members and of other denominations.
45.4 Subject to 45.2 and 45.3 above members of the Guild shall have the discretion to decide
when or where they wear their uniform.
46
. DISCIPLINE
46.1 The Executive Committee shall at all levels of the guild have disciplinary powers with
regard to the transgression of the constitution;
46.2 The Provincial Council shall adopt Rules, Regulations and Disciplinary Procedures for
the effective and appropriate implementation of discipline in the Guild
47. GENERAL PROVISIONS
47.1 Dioceses may develop and regulate their arrangements, proceedings and procedures.
47.2 Develop their own rules and orders concerning the effective and efficient management of
their own affairs, provided that their arrangements, proceedings, procedures, rules and
orders are not in conflict with the provisions of the constitution.
47.3 That the arrangements, proceedings, procedures, rules and orders are not in conflict with
the Constitution and the Acts of the Anglican Church of Southern Africa and any diocese.
48. DISSOLUTION
48.1 In the event that the Guild is dissolved, all its funds and assets shall be distributed according to this procedure:
48.1.1 ACSA shall inherit the funds and assets of the Provincial Structure of the Guild
48.1.2 A Diocese shall inherit the funds and assets of the Diocesan Structure of the Guild.
48.1.3 Archdeaconry/ Cluster/ Region shall inherit the funds and assets of the Archdeaconry/
Cluster/ Region of the Guild. The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 32
48.1.4 Parish shall inherit the funds and the assets of the Parish Structure of the Guild.
ACRONYMS
ACSA- Anglican Church of Southern Africa
DC-Diocesan Conference
DCM – Diocesan Council Meeting
DEXCO – Diocesan Executive Committee
PC- Provincial Conference
PCM – Provincial Council Meeting The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 33
PEXCO- Provincial Executive Committee
GLOSSARY OF TERMS
Appeal:
a resort or an application to a higher authority for a decision.
Archdeaconry / Cluster/ Regional Level:
It is an Archdeaconry as is described in the Constitution and the Canons of ACSA. For the purposes of the Guild an Archdeaconry may be referred to as a Cluster or a Region.
Archdeaconry Executive Committee:
shall be the executive committee members at the Archdeaconry level of the Guild
Clergy:
For the purposes of this constitution, shall mean a priest who is not ordained or a deacon. The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 34
Consistent with:
agreeing, compatible, or not contradictory.
Constitution:
The constitution of St. Bernard Mizeki contains the mission, aims and objectives and principles that prescribes the roles, rights and duties of its structures/levels and members. It is the basic law of the Guild which must be observed by all members.
Co-ordination:
shall mean organising.
Co-opt:
This is an option whereby an elected body e.g. PEXCO, DEXCO recommend the appointment further of non-elected members to fill vacancies. Such replacements, appointed members shall become fully fledged members of the elected body for the remainder of the term of office.
Diocesan Executive Committee:
shall be the executive committee members at the Diocesan level of the Guild
Direct/Directive:
To conduct the affairs of, manage, regulate. Directive is an order or instruction, especially one issued by a higher authority.
Disrepute
: The absence or loss of reputation, discredit or disgrace.
Fees charged at the Guild function:
Shall mean a form of fundraising
Financial expertise:
average understanding of finances
Fully-fledged member of the Executive
: Shall mean equal to elected members
Fundraising:
is the process of soliciting and gathering voluntary contributions as money or other resources, by requesting donations from individuals, businesses, charitable foundations, or governmental agencies
In consultation:
Before taking a decision you consult the other party for purposes of a consensus
Invited members
: Shall mean ordinary members/ general membership of the Guild
Layman
: Laity
June 18
: Shall mean celebration of St. Bernard Mizeki
Legal expertise:
shall mean well versed with the Law
Level:
Means structures of the Guild
Levies charged from members:
is a form of fundraising
May:
May is permissive, and usually confers a discretionary power or function. The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 35
Member:
A person who has applied for and being accepted (registered) as a paid up member of the Guild and who subjects himself to the Constitution of the Guild
Membership fees:
shall mean subscription fees which shall be paid by both prospective and registered members
Member not in good standing:
a member who fails to pay his subscriptions or members fees by the 18th of June and whose membership has lapsed.
New member:
shall mean a prospective member or member undergoing probation
Nominate:
to propose by name as membership candidate.
Non-earning members:
members who do not have income
Ordained Priest:
as described in the Constitution and the Canons of ACSA
Ordinarily resides with the Executive Committee
: shall mean the authority delegated or which is simply a competence of the Executive Committee
Other people:
Shall mean ant person who is invited to observe or deliver a speech or invited for a particular purpose
Parish Executive Committee
: shall be the executive committee members at the Parish level of the Guild
Patron:
Shall mean an Archbishop, Bishop, Archdeacon, Rector or Priest in charge.
Penalties:
Shall mean a kind of punishment e.g. failure to wear an appropriate uniform
Probation period:
Shall mean a trial period
Prospective member:
Shall mean a new member (new recruit)
Provincial Executive Committee:
Shall mean the executive committee members at the Provincial level of the Guild
Quorum:
The minimum number of members of a structure, committee, usually a majority, who must be present for the valid transaction of the business of the meeting.
Ratify
: approve, give formal sanction to.
Reduced incomes:
members who earn little income
Registered members:
Shall mean Members in good standing.
Rescind:
To repeal. The Provincial Constitution of St Bernard Mizeki Men’s Guild Page 36
Review:
The reconsideration of an acceptance or refusal of membership.
Saint
: Any of certain persons of exceptional holiness of life, formally recognized as such by the Christian Church, especially by canonization
Second:
Show of endorsement of a nomination or proposal.
Shall:
Shall normally mean "must" i.e. obligatory, no discretion.
Simple majority:
shall mean 50% plus 1.
Special Conference:
shall be called by PEXCO when required to do so. It is special in the sense that it may be called before the 3 year term ends.
Structures:
Shall mean to hierarchical levels of the Guild
Structures not in good standing:
Structures who are dysfunctional i.e. have no members, do not participate in Guild activities and programs, have no leadership and the members are no longer subscribing for membership, etc.
Supervise:
To direct and inspect the performance of work, to oversee.
Suspend/Suspension:
To bar for a period from a privilege, office or position, to render temporarily ineffective or inoperative under certain conditions.
Tied vote:
Is a state of equality of votes.
Urgent matters or business:
Matters or business that need immediate attention
Vestry meeting:
As is described in the Constitution and Canons of ACSA
Visitations:
Shall mean visits
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